How The Deedbox works
You tell us what you need and give us the details. A person reviews it, and we send you the whole document to read. Nothing goes further until you approve it. The final document is then prepared and kept in your account, and the last step - notarisation or registration - happens in person at the authority.
- 01
Choose the service
A Will, or a power of attorney for a particular purpose. If you are not sure which, the guides are written for that decision rather than to sell you one.
- 02
Give us the details
A structured set of questions, plus any documents we need from you. You can stop and come back; nothing is submitted until you say so.
- 03
Submit the case
Submitting hands it to us. From that point the case has a state you can see, and so can we.
- 04
We review it
A person reads what you have entered against what the document and the receiving authority need. If something is missing or ambiguous, the case comes back to you rather than going forward on a guess.
- 05
We send you a draft to approve
You see the whole document, not a summary of it. It is watermarked and view-only, and it is the same draft we reviewed - not a second render built from different code.
- 06
You approve it, or send it back
Nothing proceeds on your behalf until you have read it and approved it. If it is wrong, you say what to change and we send a corrected draft; the one you rejected is retired and cannot be approved afterwards.
- 07
The final document
Once approved, the final document is prepared and published to your account. You acknowledge it, and it stays there.
- 08
Execution and the authority
The next step depends on the document and the authority. It may involve a notary, a registry appointment or a published video process. We coordinate the applicable route; the authority executes or registers the document and charges its own fee.
What to settle before the questionnaire
The document title is not enough to choose the route. Before drafting starts, three facts matter: what the representative must be able to do, which authority will receive the document, and where the person granting authority will sign it.
Start from the transaction. A broad power of attorney is not automatically accepted for a transaction whose authority publishes a specific scope. Likewise, a document signed outside the UAE may need an authentication and translation route that does not apply to somebody signing here.
- Name the property, vehicle, company, case or other matter precisely.
- Identify the receiving authority if it is already known.
- Say where the document will be signed and where it will ultimately be used.
- Separate essential powers from powers the representative does not need.
Draft, approved document and official instrument
These are three different states. The draft is the complete text prepared from your instructions. Approval records that you have read and accepted that exact version. Notarisation or registration is the separate authority step that gives the document its official form where that step is required.
Keeping those states separate prevents a common problem: treating an emailed file as though it has already passed through the authority. Your account shows the case state and preserves the version history rather than replacing one file with another under the same name.
What the fee covers, and what it does not
Our professional fee is for preparing the document and handling the case. It is separate from what the authority charges, and those charges are published by the authority rather than by us - Dubai Land Department lists AED 250 for a title deed, RTA lists AED 350 for a light vehicle ownership change. Notary fees, and any attestation or legalisation, are separate again.
Where a page of ours quotes an authority fee it names the authority and the figure it publishes. Where we cannot source one, we say so instead of estimating.
Two things worth being straight about
- A draft is prepared from what you enter and then reviewed by a person before it reaches you. We do not claim a finished legal document appears the moment you finish the form, because that is not what happens.
- The Deedbox is not a law firm and not a notary. Where a question turns on legal effect rather than on a published requirement, it needs a lawyer.
Questions about the process
Can I read the document before it becomes final?
Yes. You receive the full watermarked draft and approve that specific version. If you request a correction, the rejected version is retired and a new version must be reviewed and approved.
Does approving a draft notarise or register it?
No. Customer approval, document preparation and authority execution are separate states. A notary or registry completes the official step where one is required.
Can every document be completed remotely?
No single answer applies. Some authorities publish video or digital routes, while other transactions require attendance or a representative at the receiving authority. We confirm the route for the document and authority involved.
What happens if information is missing?
The case returns for clarification instead of moving forward on an assumption. A person reviews the information and supporting documents before a draft is issued for approval.